Freight solutions

Your essential incoterms guide?

Before you enter into an international buying or selling agreement, you have the right to negotiate specific terms (e.g. the price, quantity, and characteristics of the goods) related to the sale. In each international contract, you should also include an international commercial term, or “incoterm” for short.

Incoterms are a series of internationally recognised sales-related trade terms. These terms, summarized in our incoterms guide, clearly define the costs, risks, and obligations of both parties (the buyer and the seller) in an international sales contract. Each term clearly defines:

  • Which party must take responsibility for transport costs for the goods (taxes, insurance, and duties included);
  • Where the goods must be collected for transport to their final destination, and where they should be taken delivery of (i.e. who is responsible for loading and unloading goods);
  • Which party must take responsibility for the goods during each phase of transportation (i.e. who bears the risk of loss).

Applying incoterms to sale and purchase contracts makes global trade easier and helps partners in different countries understand one another.

If you are considering buying goods from an international seller, or selling goods to the international marketplace, it is best to familiarise yourself with the most up to date incoterms. This will make sure that you are well equipped to negotiate the best available term for your sales contract.

NOTE: The ‘seller’ refers to the manufacturer or exporter of the goods, and the ‘buyer’ refers to the importer of the goods.

Do you have to use incoterms?

Incoterms are not mandatory and therefore not implied by default in an international sales contract. If a contractor wants to use them, the contractor must specifically include them in the contract.

Incoterms are revised periodically. The latest version is called Incoterms® 2020. All contracts made under Incoterms® 2010 (the previous version) remain valid. Although it is recommended to use Incoterms® 2020 (as it is the most up to date version), parties can agree to choose any version of the Incoterms rules. It is important, however, to clearly specify which version is used in the contract.

A summary of the main difference between the 2010 and 2020 incoterms is given here.

Figure 1 below summarises Incoterms® 2020 (click on the image to download a larger, printable version).

Incoterms 2020-Table-download

Your incoterms guide:

Incoterms® 2020

Below are some of the key points to consider regarding the seller and buyer duties as outlined in the official 2020 incoterms (developed by the International Chamber of Commerce – ICC).

Ex works (EXW)

  • Applicable to any mode of transport
  • Applicable where there is more than one mode of transport

SELLER

Has to make sure that the goods are:

  • Available;
  • Suitably packaged; and
  • At the specified place (this is usually the seller’s factory/storage area)

BUYER

Has to make sure that the goods are:

  • Available;
  • Suitably packaged; and
  • At the specified place (this is usually the seller’s factory/storage area)

LOOK OUT FOR:

The seller does not have to load the goods, but if he does so, it is at the buyer’s risk.

Free Carrier (FCA)

  • Applicable to any mode of transport
  • Applicable where there is more than one mode of transport

SELLER

  • Delivers the goods cleared for export to the carrier selected by the buyer; and
  • Loads the goods if the carrier pickup is at the seller’s premises.

BUYER

  • After goods have been delivered at the named place, the buyer bears the costs and risks of moving the goods to the final destination.

NOTE:

FCA is the rule of choice for containerised goods where the buyer arranges for the main carriage.

Free alongside ship (FAS)

  • Applicable to goods transported by sea or inland waterway.

SELLER

  • The seller delivers the goods (once cleared for export) to the port of origin.

BUYER

  • After seller delivers goods to port of origin, the buyer bears all costs and risks of loss or damage from that point onward.
  • The buyer is responsible for loading the goods.

NOTE:

For containerised goods, consider FCA instead.

Free on board (FOB)

  • Applicable to goods transported by sea or inland waterway.

SELLER

  • Delivers the goods on board the ship and clears the goods for export.

BUYER

  • After the seller delivers the goods on board the ship and clears the goods for export, the buyer bears all costs and risks of loss or damage.

NOTE:

For containerised goods, consider FCA instead.

Cost and freight (CFR)

  • Applicable to goods transported by sea or inland waterway.

SELLER

  • Clears the goods for export and pays the costs of moving the goods to final destination.

BUYER

  • Bears all risk of loss or damage once the goods have been loaded on board the ship.

NOTE:

  • The seller is not responsible for insurance of the goods on the main carriage.
  • For containerised goods, consider CPT instead.

Cost insurance and freight (CIF)

  • Applicable to goods transported by sea or inland waterway.

SELLER

  • Clears the goods for export and pays the costs of moving the goods to final destination; and
  • Purchases the cargo insurance in accordance to Clause C as stipulated by the Institute Cargo Clauses..

BUYER

  • Bears all risk of loss or damage once the goods have been loaded on board the ship.

NOTE:

  • Although the seller is responsible for the cargo insurance, the rule only requires a minimal level of cover, which might not provide sufficient cover. For this reason, it may be necessary to deal with the level of cover elsewhere in the commercial agreement.
  • For containerised goods, consider CIP instead.

Carriage paid to (CPT)

  • Applicable to any mode of transport
  • Applicable where there is more than one mode of transport

SELLER

  • Responsible for arranging the carriage to the named place.
  • NOT responsible for insuring goods to the named place.

BUYER

  • From the time the goods are transferred to the first carrier, the buyer bears the risk of loss or damage.

LOOK OUT FOR:

Terminal handling charges (THC) are charges collected by terminal authorities at each port against handling equipment and maintenance. The buyer should find out whether these charges have been added to the carrier’s freight rates, so as to avoid any unforeseen costs.

Carriage and insurance paid to (CIP)

  • Applicable to any mode of transport
  • Applicable where there is more than one mode of transport

SELLER

Responsible for:

  • Arranging carriage to the named place; and
  • Insuring the goods according to Clause A as stipulated by the Institute Cargo Clauses.

BUYER

Responsible for:

  • Bearing the risk of loss or damage from the time the goods are transferred to the first carrier.

LOOK OUT FOR:

  • Terminal handling charges (THC) are charges collected by terminal authorities at each port against handling equipment and maintenance. The buyer should find out whether these charges have been added to the carrier’s freight rates, so as to avoid any unforeseen costs.
  • With 2010 incoterms, the seller is only required to provide a minimal level of cover, which might not be sufficient. 2020 incoterms specifies a higher bracket of insurance cover. Be mindful in either case of whether the seller’s policy is sufficient, or additional cover should be included in the contract.

Delivered at place unloaded (DPU)

  • Applicable to any mode of transport
  • Applicable where there is more than one mode of transport

SELLER

  • Delivers when the goods, once unloaded from the arriving means of transport, are placed at the buyer’s disposal either at a named terminal, at a named port or at a named place of destination.
  • Bears all risk involved in bringing the goods to, and unloading them at, the named terminal, port or place of destination.

BUYER

  • Risk transfers from seller to buyer when the goods have been unloaded.
  • Buyer is responsible for import clearance, and any applicable local taxes or import duties.

LOOK OUT FOR:

  • Many of the ports are very large, therefore it is important to clearly specify the place for delivery.
  • Parties should clarify who would bear the costs of terminal handling charges (THC) if they apply.

Delivered at place (DAP)

  • Applicable to any mode of transport
  • Applicable where there is more than one mode of transport

SELLER

  • Responsible for arranging carriage and for delivering the goods (that are ready for unloading form the arriving carriage) at the named place.
  • Bears all risks involved in delivering the goods to the named place.

BUYER

  • Risk transfers from the seller to buyer when the goods are available for unloading.
  • Unloading is at the buyer’s risk.
  • The buyer is responsible for import clearance, and any applicable local taxes or import duties.

NOTE:

This rule can be used to replace the Incoterms® 2000 rules DAF, DES, and DDU.

Delivered duty paid (DDP)

  • Applicable to any mode of transport
  • Applicable where there is more than one mode of transport

SELLER

  • Delivers the goods cleared for import to the buyer at the destination.
  • Bears all costs and risk of moving the goods to the final destination, including the payment of customs duties and taxes.

BUYER

  • Risk transfers from seller to buyer when the goods are available for unloading.

NOTE:

  • This rule places the maximum responsibility on the seller.
  • It is the only rule that requires the seller to take responsibility for import clearance and payment of taxes and/or import duty.